Budget Office
University of Nevada, Las Vegas



Instructions - Form E1: Professional Salaries

Employee Details:

  1. Check all positions currently assigned to the account, using position listing distributed to divisional Budget Officers, Data Warehouse, and Account Manager tracking records.

  2. Line out each position by position number (Column 1) and title (Column 2).
    • Use one line only for each position number.

    • Enter the Employee Name in Column (3).

    • If the position was filled by multiple employees during the year, enter each name in Column (3) and prorate the activity1.

  3. Column (4): Enter rank for Position effective Current Year2.

  4. Column (5): Check ‘Y’ if employee has elected the Employer Paid Retirement Contribution (EPC) option.

Current Year2 Projected:

  1. Column (6): Enter Full Time Equivalent (FTE) portion that employee is paid from this account.

  2. Column (7): Enter the number of Months that the position is projected to be filled for the Current Year2.

  3. Column (8): Enter the employee’s total annualized Base Salary amount for a full time position).
    • i.e. If employee works half time and monthly pay is $3,000, annual pay = $36,000.

    • Enter annualized pay for a Full Time Contract in this column = $72,000.

  4. Column (9): Enter the employee’s total annualized Stipend amount for a full time position.
    • i.e. If employee works half time and receives a stipend of $300/month, annual stipend = $3,600.

    • Enter annualized stipend of $7,200 in this column.


Budget Year3 Budget:

  1. Column (11): If the position is vacant and is expected to be filled with a new employee next year, enter ‘Y’ in this column.
    • If an existing employee is expected to transfer into this position do not select ‘Y’.

  2. Column (12): Enter Full Time Equivalent (FTE) portion that employee will be paid from this account in the Budget Year3.

  3. Column (13): Enter the number of Months that the position is projected to be filled in the Budget Year3.

  4. Column (14): Enter the employee’s total annualized Base Salary amount for a full time position.
    • i.e. If employee works half time and monthly pay is $3,000, annual pay = $36,000.

    • Enter annualized pay for a Full Time Contract in this column = $72,000

  5. Column (15): Enter the employee’s total annualized Stipend amount for a full time position.
    • i.e. If employee works half time and receives a stipend of $300/month, annual stipend = $3,600.

    • Enter annualized stipend of $7,200 in this column.

  6. Only in years where merit has been allocated by the NV State Legislature: Column (16): Enter the full merit amount awarded to the employee for the Budget Year3.
    • The forms will only accept the merit amount options of $0, $1,000, $1,500, $2,000, $2,500, $3,000 or $4,500.

    • The form will calculate any prorated merit based on FTE and Pay Periods.



Personnel Tracking:

Is this a Part-Time or Split FTE?
  1. Column (T1): If the FTE in Column (12) is less than 1.0 and this is a part-time position, select ‘Y’. If the FTE in Column (12) is less than 1.0 and this is not a part-time position, select ‘N’.

  2. Column (T2): If Column (T1) = N, enter the account number(s) where the remainder of the FTE is budgeted. If budgeted on multiple grant accounts, enter ‘Grants’.

Is the Position Eliminated or Transferred Out?

  1. Column (T3): For positions budgeted in the Current Year2 but not in the Budget Year3, enter ‘Y’ if the position is being eliminated, enter ‘N’ if the position is not being eliminated but is being transferred to another account.
    • Note restrictions on transferring positions to and from State Accounts below2.

  2. Column (T4): If Column (T3) = N, enter the Account Number where the position is budgeted for next year.

Is this a New Position or Transferred In?

  1. Column (T5): For positions budgeted in the Budget Year3 but not budgeted on this account in the Current Year2, enter ‘Y’ if this is a newly created position. Enter 'New' under PN in Column (1). If this is not a new position but is being transferred from another Self Supporting Account, enter ‘N’.

  2. Column (T6): If Column (T5) = N, enter the account number where the position will be transferred from.
    • Note restrictions on transferring positions to and from State Accounts below2.

  3. Column (T7): If Column (T5) = Y, enter the Position Title, Job Class Code, and anticipated fill date for the new position.

Stipends Only (Row 110):

  • If any employee will be paid a stipend from this account but is paid their base salary from another account, use this section for the stipend amount.
    1. Enter the number of months that the stipend will be paid in each fiscal year and the annualized stipend amount for a full time position.

    2. Note the duties/responsibilities that the stipend covers in the Tracking section.


Letters of Appointment:

  • Enter the LOA Position Number for your area under LOA and/or LOB.

  • LOA – Letter of Appointment without Benefits.
    • Enter the total Annual Contract Amount for all LOAs combined in the Salary field for each Fiscal Year.

  • LOB – Letter of Appointment with Benefits.
    1. Enter the total number of months of hire for all LOBs combined in the Pay Periods fields.

    2. Enter the total Annual Contract Amount for all LOBs combined in the Salary field for each Fiscal Year.

    3. For a small number of contracts, the name(s) can be entered in Column (3).

    4. For a large number of contracts ‘multiple’ can be indicated in this field.

    5. Note the duties/responsibilities that the Letters of Appointment cover in the Tracking section.

Leave Buyout:

  • Row 118: Enter amounts paid in the Current Year2.

Salary Savings:

  • Row 119: Enter salary and related fringe reassignments.
    • The reassigned positions should be lined out above by position based on actual activity and the reassignments shown as a credit.

    • Adjustments can only be made for reassignments of actual salary and fringe paid to the employee.

    • There is no adjustment for vacant positions.

Temporary Grant Funding:

  • Row 120: Salary and Fringe will automatically populate from the E1 Grant tab.

Notes:

1Multiple employees in one position during the year

Example: PN 1134 Project Coordinator FTE = 1.0

Employee
Base Salary
Period
Commitment
1. $62,000 07/01/YY- 11/10/YY $22,992
    (4.45 Months)  
       
2. $58,000 01/15/YY - 06/30/YY $26,584
    (5.5 Months)  
       
   
Total Commitment
$49,575
  • Use one line only for each position budget

  • Column (8) and (14): Enter current Base Salary $58,000

  • Column (7): Prorate the pay periods to calculate the correct Adjusted Salary. = 12 / 58,000 x 49,575 = 10.2569 Months.

 

2Restrictions on Transferring Positions to or from State Accounts

  • Due to State Biennial Budget tracking requirements, Position Numbers are not transferrable.

  • State Positions cannot be moved to Self Supporting accounts and Self Supporting Positions cannot be moved to State accounts.

  • If an employee is moving from a State Account to a Self Supporting Account and there is no existing Self Supporting Position available, once the funding has been identified, request a new Self Supporting Position Number from the Budget Office.
    • Use this Position Number and account to update the HR Roster so that payroll is processed on the correct Position Number for the new fiscal year.

  • If an employee is moving from a self supporting account to a State account, an existing State Position must be identified.
Fiscal Year Notation Date Span
1 Prior Year = FY16 07/01/15 - 06/30/16
2 Current Year = FY17 07/01/16 - 06/30/17
3 Budget Year = FY18 07/01/17 - 06/30/18

Back to Self Supporting Budget Instructions


UNLV Paradise Campus

Location:
Budget Office
4505 S. Maryland Parkway
CSB Room 209, Box 1057
Las Vegas, NV 89154

Business Hours:
Monday - Friday
8:00 AM - 5:00 PM
Excluding Holidays

FY18 Self Supporting Budgets

 


 

2017 University of Nevada, Las Vegas. Send comments to UNLV Budget Office.

Last updated 01/09/17 12:48:12 PST.