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Instructions - Form E2: Classified Salaries

Employee Details:

  1. Check all positions currently assigned to the account, using position listing distributed to divisional Budget Officers, Data Warehouse, and Account Manager tracking records.

  2. Line out each position by position number in Column (1) and position title in Column (2).
    • Use one line only for each position number.

    • If the position was filled by multiple employees during the year, enter each name in Column (3) and prorate the activity1.

  3. Column (4a): Enter employee’s current grade and step using format ##-## (separated by a dash).

  4. Column (5): Check ‘Y’ if employee has elected the Employer Paid Retirement Contribution (EPC) option.

  5. Column (6): Check ‘Y’ if employee receives a 5% Special Pay from this account, in addition to Base Salary.

Current Year2 Projected:

  1. Column (7): Enter Full Time Equivalent (FTE) portion that employee is paid from this account.

  2. Column (8): Enter the number of Bi-Weekly Pay Periods that the position is projected to be filled in the Current Year2 (Max 24).

  3. Column (9): Enter the employee’s total annualized Base Salary amount for a full time position.
    • i.e. If employee works half time and monthly pay is $2,000, annual pay = $24,000. Enter annualized pay for a Full Time Contract in this column = $48,000.


Budget Year3 Budget:

  1. Column (10): If the position is vacant and is expected to be filled with a new employee in the next year, enter ‘Y’ in this column. If an existing employee is expected to transfer into this position do not select ‘Y’.

  2. Column (11): Enter Full Time Equivalent (FTE) portion that employee will be paid from this account next year.

  3. Column (12): Enter the number of Bi-Weekly Pay Periods that the position is projected to be filled in next year.

  4. Column (4b): Enter the employee’s current grade and step for Budget Year3, using format ##-## (separated by a dash).

  5. Column (13):  Enter the employee’s Date of Record to calculate the merit for next year.
    • Classified merit is assigned by advancing to the next grade-step on the anniversary date.

    • The form will calculate the budget by prorating the salary increase to the next step on the effective date.


Personnel Tracking:

Is this a Part-Time or Split FTE?

  1. Column (T1): If the FTE in Column (11) is less than 1.0 and this is a part-time position, select ‘Y’.  If the FTE in Column (11) is less than 1.0 and this is not a part-time position, select ‘N’.

  2. Column (T2): If Column (T1) = N, enter the account number(s) where the remainder of the FTE is budgeted. If budgeted on multiple grant accounts, enter ‘Grants’.

Is the Position Eliminated or Transferred Out?

  1. Column (T3): For positions budgeted in the Current Year2 but not in the Budget Year3, enter ‘Y’ if the position is being eliminated, enter ‘N’ if the position is not being eliminated but is being transferred to another account.
    • Note restrictions on transferring positions to and from State Accounts below2.

  2. Column (T4): If Column (T3) = N, enter the account number(s) where the position is budgeted for next year.

Is this a New Position or Transferred In?

  1. Column (T5): For positions budgeted in the Budget Year3 but not budgeted on this account in the Current Year2, enter ‘Y’ if this is a newly created position. If this is not a new position but is being transferred from another Self Supporting Account, enter ‘N’.

  2. Column (T6): If Column (T5) = N, enter the account number(s) where the position will be transferred from.
    • Note restrictions on transferring positions to and from State Accounts below2.

  3. Column (T7): If Column (T5) = Y, enter the Position Title, Job Class Code, and anticipated fill date for the new position.

Overtime:

  1. Row 110: Enter Total Current Year2 Overtime (Year-to-Date plus Projected for the remainder of the year) in the Current Year2 Projected Annual section.

  2. Enter Projected Overtime for the next year in the Budget Year3 section.

Leave Buyout:

  • Row 111: Enter amounts paid in the Current Year3.

Salary Savings:

  1. Row 112: Enter salary and related fringe reassignments.
    • The reassigned positions should be lined out above by position based on actual activity and the reassignments shown as a credit.

    • Adjustments can only be made for reassignments of actual salary and fringe paid to the employee.

    • There is no adjustment for vacant positions.

Temporary Grant Funding:

  • Row 113: Salary and Fringe will automatically populate from the E2 Grant tab.

Notes:

1Multiple employees in one position during the year

Example: PN 1134 Project Coordinator FTE = 1.0

Employee
Base Salary
Period
Commitment
1. $45,000 07/01/YY - 11/15/YY $16,875
    (9 Pay Periods)  
       
2. $41,000 01/16/YY - 06/30/YY $18,792
    (11 Pay Periods)  
       
   
Total Commitment
$35,667
  • Use one line only for each position budget

  • Column (9): Enter current Base Salary $41,000

  • Column (8): Prorate the pay periods to calculate the correct Adjusted Salary. = 24/41,000 x 35,667 = 20.88 Pay Periods.

 

2Restrictions on Transferring Positions to or from State Accounts

  • Due to State Biennial Budget tracking requirements, Position Numbers are not transferrable.

  • State Positions cannot be moved to Self Supporting accounts and Self Supporting Positions cannot be moved to State accounts.

  • If an employee is moving from a State Account to a Self Supporting Account and there is no existing Self Supporting Position available, once the funding has been identified, request a new Self Supporting Position Number from the Budget Office.
    • Use this Position Number and account to update the HR Roster so that payroll is processed on the correct Position Number for the new fiscal year.

  • If an employee is moving from a self supporting account to a State account, an existing State Position must be identified.

Fiscal Year Notation Date Span
1 Prior Year = FY16 07/01/15 - 06/30/16
2 Current Year = FY17 07/01/16 - 06/30/17
3 Budget Year = FY18 07/01/17 - 06/30/18

Back to Self Supporting Budget Instructions


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Location:
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CSB Room 209, Box 1057
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Business Hours:
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Excluding Holidays

FY18 Self Supporting Budgets

 


 

2017 University of Nevada, Las Vegas. Send comments to UNLV Budget Office.

Last updated 10/25/17 16:51:46 PDT.