Budget Office
University of Nevada, Las Vegas



Instructions - Summary Form

If you are completing a budget for a new account request for the Budget Year3, do not complete the Prior Year1 Actual Budget Column or the Current Year2 Projected Actual Column.  The Actual Budget Column and Projected Actual Column are required for the Annual Budget Process.


Headings:

  1. Institution – UNLV

  2. Appropriation – select from drop down menu

  3. Administrative Unit – select from drop down menu

  4. Department – enter college or department name

  5. Function & Admin – select from drop down menu

  6. Account Number

  7. Account Title – per Financial System

  8. Org Manager – Primary Signatory Authority/Responsibility for account.

Prior Year1 Actual Budget Column:

  1. Go to the Data Warehouse (DW) report, Organization Summary by Object.

  2. Select the Prior Year1 Period 13 (Year End).

  3. Enter beginning cash balance per the Appropriation beginning cash balance.

  4. Enter Year to date totals for revenue and expense categories into the corresponding cells.

  5. Check that the ending cash balance in cell F57 matches the ending cash balance from the DW report.

Current Year2 Projected Actual Column:

  • Using the Organization Summary by Object Code Report, select the Current Year2 and the prior closed month.

  • Revenue
    • All summary revenue amounts are picked up from Revenue calculations on Forms R1 & R2

  • Expense
    1. Enter Year to date totals for Graduate salaries, Student and Non-Student Wages, Travel, and Scholarships into the corresponding grey cells.

    2. Activity for the remaining months of the Current Year2 for these categories will need to be calculated and added to these totals.

    3. Fringe on Graduate Salaries and Wages is calculated automatically.

  • Summary Professional and Classified salaries, Operations, and Transfers Out are picked up from separate Forms.

Budget Year3 Budget Column:

  • Revenue
    • All summary revenue amounts are picked up from Revenue calculations on Forms R1 & R2
  • Expense
    1. Enter total amounts for Graduate salaries, Student and Non-Student Wages, Travel, and Scholarships into the corresponding grey cells.

  • Fringe on Graduate Salaries and Wages is calculated automatically.

  • Summary Professional and Classified salaries, Operations, and Transfers Out are picked up from separate Forms.

Hosting:

  • If hosting has been authorized for a restricted account, row 45 can be used to budget that category.

    1. Change the Object Code from 50 to 25 and the Description from Scholarships to Hosting.

    2. Enter Prior Year1 actual, Current Year2 Projected Actual, and Budget Year3 Budget amounts in the correct column fields.

  • If hosting has not been authorized for an account, the budget line cannot be set up and any allocation in this line will be moved to Reserves.

  • Authorization requests for hosting on restricted accounts in Fund 2305 can be directed to the Controller’s Office.

Contact Information:

  1. Enter name and extension of preparer and date finalized.

  2. Enter name and extension of Budget Officer who reviewed the budget and date approved.
Fiscal Year Notation Date Span
1 Prior Year = FY16 07/01/15 - 06/30/16
2 Current Year = FY17 07/01/16 - 06/30/17
3 Budget Year = FY18 07/01/17 - 06/30/18

Back to Self Supporting Budget Instructions


UNLV Paradise Campus

Location:
Budget Office
4505 S. Maryland Parkway
CSB Room 209, Box 1057
Las Vegas, NV 89154

Business Hours:
Monday - Friday
8:00 AM - 5:00 PM
Excluding Holidays

FY18 Self Supporting Budgets

 


 

2017 University of Nevada, Las Vegas. Send comments to UNLV Budget Office.

Last updated 01/09/17 12:48:12 PST.